The format we work fastest with
- One document per round — not a thread of messages
- Specific anchors — page name, section, frame number, timestamp
- Outcome, not solution — describe the problem, let us propose the fix
- Prioritised — flag the three changes that matter most
What slows the work down
- Verbal-only feedback on a call without follow-up notes
- "Make it pop", "more energy", "needs more wow" without reference
- Stakeholder comments forwarded second-hand without context
- Adding scope inside a feedback round (use a change order instead)
A good feedback round looks like
A short doc with three sections — Approved, Change, Question. Each bullet under Change names the deliverable, the location, and the desired outcome. That is enough.